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    Category: Internal Audit

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    Forum Description

    In this post we will discuss some SOD rules that should be implemented in Procurement to pay function. These are some general rules that may be or may not be apply to a specific company. These SOD rules are for reference only and recommended for large scale organisations

    SODRule No.RuleRule TypeArea
    PR1PR creator and approver should not be sameMaker Checker  controlP2P
     2PR Approver should be at higher grade than PR CreaterMaker Checker  controlP2P
     3PR approver should be HOD of User DepartmentMaker Checker  controlP2P
     4PR cannot be changed post approvalgeneralP2P
     5PR approver and PO Approver for any specific case should be differentConflict of Interest P2P
    PO6PO creator and approver should not be sameMaker Checker  controlP2P
     7PO Approver should be at higher grade than PO CreaterMaker Checker  controlP2P
     8PO approvers should not be same  at all levelsMaker Checker  controlP2P
     9PO date should be after PR date generalP2P
     10PO qty and PO value must be mandatory fieldsgeneralP2P
    GRN/SRN11GRN/SRN creator and aprover should not be sameMaker Checker  controlP2P
     12GRN/SRN Approver should be at higher grade than GRN/SRN CreaterMaker Checker  controlP2P
     13GRN/SRN must be done by the user receiving the material/servicesMaker Checker  controlP2P
     14GRN date should be after PR and PO date generalP2P
     15PO and GRN rights should be with different userConflict of Interest P2P
    Vendor Master16Vendor creation required maker checkerMaker Checker  controlP2P
     17Edit/deletion vendor details must have maker checkerMaker Checker  controlP2P
     18Inactive to active -Change in the status require approverMaker Checker  controlP2P
     19Blocking of vendors requires approvalMaker Checker  controlP2P
     20Blacklisted vendor must be blocked permanently with aprovalMaker Checker  controlP2P
     21Vendor Master data maintainence and vendor master confirmation with different user  
    Material/Service Master22Creation of Material code/service requires maker checker controlMaker Checker  controlP2P
     23Edit/deletion of codes must have maker checkerMaker Checker  controlP2P
    Invoice24Park and post by different userMaker Checker  controlP2P
     25Posting rights must be  with the user have a higher grade than ParkerMaker Checker  controlP2P
    Payment process26Payment processing should be with treasury department onlyConflict of Interest P2P
     27Payment processing must have approval matrixMaker Checker  controlP2P
     28Payment processing and entry by different userConflict of Interest P2P
     29Park - post payment entries with different userConflict of Interest P2P
     30Payment processor is different from BRSConflict of Interest P2P
     31Vendor creation and payment processing should be different usersConflict of Interest P2P
     32Treasury team should not credit vendorConflict of Interest P2P

    Do share it others and comment below your opinion on the same . You can also add if we have missed something.

    Shared by : Alkit Jain

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